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Troop Comforts Limited - Content Lifecycle Management

Effective Date: August 2025 | Version: 1.0 | GIGW 3.0 Compliant
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1. Policy Overview

This Content Archival Policy (CAP) defines the systematic approach for managing the lifecycle of digital content on the Troop Comforts Limited (TCL) website. This policy ensures compliance with Government of India Guidelines for Websites (GIGW) 3.0 and maintains the accuracy, relevance, and currency of published information.

Policy Objectives:

  • Ensure timely review and archival of outdated content
  • Maintain website relevance and user trust
  • Comply with GIGW 3.0 content management requirements
  • Establish clear procedures for content lifecycle management
  • Prevent misinformation through systematic content review

2. Content Review Criteria

Content is evaluated for archival based on the following criteria:

Time-Based Criteria

  • News & Announcements: Content older than 2 years
  • Event Information: Past events (immediate archival)
  • Career/Job Postings: Expired job vacancies (archived after application deadline)
  • Tender Notices: Expired tenders (archived after closure)
  • RTI Returns: Returns older than 5 years (as per RTI Act)
  • Annual Reports: Maintained for 10 years minimum

Relevance-Based Criteria

  • Superseded policies and procedures
  • Discontinued products or services
  • Outdated organizational structure information
  • Obsolete contact information
  • Deprecated technical specifications

Accuracy-Based Criteria

  • Information contradicting current practices
  • Data that may mislead stakeholders
  • Content with factual inaccuracies
  • References to discontinued programs

3. Content Review Schedule

Monthly Review

  • News and current announcements
  • Tender notices and RFPs
  • Event listings and updates
  • Career opportunities and job posting status

Automated Archival

  • Job Postings: Automatically archived when application deadline expires
  • Event Notifications: Auto-archived 24 hours after event completion
  • Tender Deadlines: Auto-archived upon submission deadline expiry
  • System Verification: Weekly automated checks for expired content

Quarterly Review

  • RTI information and returns
  • Product specifications
  • Organizational charts and contact information
  • Policy documents

Annual Review

  • Complete website content audit
  • Archive section reorganization
  • Policy review and updates
  • Compliance assessment

4. Archival Process

Step 1: Content Identification

Content is identified for archival through scheduled reviews or ad-hoc assessments based on the criteria outlined in Section 2.

Step 2: Review and Approval

Identified content is reviewed by the designated Content Manager and approved by the Web Administrator before archival.

Step 3: Archive Preparation

Content is prepared for archival with proper metadata, including:

  • Original publication date
  • Archival date and reason
  • Content category and keywords
  • Retention period (if applicable)

Step 4: Archive Implementation

Content is moved to the designated archive section with appropriate search functionality and organized by category and date.

Step 5: Redirect Setup

Proper redirects (301) are implemented from original URLs to archive locations to maintain SEO and user experience.

5. Archive Organization

Archived content is organized in the following structure:

Archive Categories

  • /archive/news/ - Archived news and announcements
  • /archive/events/ - Past event information
  • /archive/tenders/ - Expired tender notices
  • /archive/rti/ - Historical RTI returns
  • /archive/reports/ - Previous annual reports
  • /archive/policies/ - Superseded policies
  • /archive/products/ - Discontinued products

Archive Features

  • Search functionality within archived content
  • Date range filtering
  • Category-based browsing
  • Clear archival notices and metadata
  • Easy navigation back to current content

6. Roles and Responsibilities

Web Administrator

  • Overall policy implementation and compliance
  • Final approval for content archival
  • Technical implementation of archive system
  • Annual policy review and updates

Content Manager

  • Regular content review and identification
  • Content categorization and metadata preparation
  • Coordination with department heads for content approval
  • Maintenance of archival records

Department Heads

  • Subject matter expertise for content relevance
  • Approval for department-specific content archival
  • Input on retention requirements
  • Updates on policy changes affecting content

7. Compliance and Monitoring

Monitoring Measures

  • Monthly archival activity reports
  • Quarterly compliance assessments
  • Annual policy effectiveness review
  • User feedback analysis on archived content
  • GIGW 3.0 compliance audits

Success Metrics

  • Percentage of content reviewed within scheduled timeframes
  • User satisfaction with archive accessibility
  • Reduction in outdated content on live pages
  • Compliance score with GIGW 3.0 requirements
  • Search effectiveness within archived content

8. Contact Information

For questions, suggestions, or concerns regarding this Content Archival Policy, please contact:

Web Administrator

Email: webadmin@troopcomfortslimited.co.in

General Inquiry

Email: info@troopcomfortslimited.co.in

Phone: +91-11-25671000

This policy ensures compliance with Government of India Guidelines for Websites (GIGW) 3.0
Last Updated: August 29, 2025

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